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Front-office agent

Customer Questions Agent

Answers customer questions, day and night, in your tone of voice.

Your team answers the same questions every day, while customers wait outside office hours.

From €7,500 one-off + €300 per monthLive in 6 weeks · AI Act-proof · Data in the EU

A day in the life of the agent

Illustrative example.

  1. 22:41Question via WhatsApp about cancelling
  2. 22:41Answer with the right link and terms
  3. 22:42Customer helped, no ticket needed
  4. 08:30Overnight summary ready for the team

What it does

  • Answers questions based on your knowledge base and policies

  • Works via website chat, WhatsApp and email

  • Looks up customer data in your CRM when needed

  • Learns from new questions your team adds to the knowledge base

When it hands over to a person

  • For complaints, emotions or sensitive situations

  • When the answer is not in the knowledge base

  • When the customer asks for a person

  • Always with a summary, so the customer never has to repeat themselves

Works with

Website chatWhatsAppKnowledge baseCRMZendeskFreshdesk

Your system not listed? If it has an API, we connect it.

What it delivers

Worked example

At 2,000 questions a month and 5 minutes per answer, your team spends over 160 hours. If the agent handles half on its own, that is 80 hours a month back for work that needs a person.

Safe and AI Act-proof

  • End users always know they are talking to AI (AI Act, Article 50)

  • DPIA and AI Act file per agent, included by default

  • Every action logged: what, when and why

  • Hosting and data in the EU

  • A person remains ultimately responsible; when in doubt the agent stops

Always included

  • AI Act file and DPIA

  • Testing with real data

  • Onboarding for your team

  • Hosting in the EU

  • Monitoring and model upgrades

Packages

We build every agent in one of three packages. Which one fits depends on the number of steps, decision points and integrations. We decide that together in the process call.

Starter
  • 1 task or workflow
  • 1–2 integrations
  • Live in your environment
€7,500one-off+ €300 per month
Plus
  • More complex workflow
  • Multiple decision points
  • Monitoring and optimisation
€12,000one-off+ €300 per month
Pro
  • Multi-step process
  • Fully integrated
  • Performance dashboard
€18,000one-off+ €300 per month

Want to see it work first?

Start with the AI Fastlane: a working prototype on your own data in 5 days, from €6,000.

Frequently asked questions

Question not listed? Ask it in a process call

No. We tune tone and wording to your organisation and test with real questions from your own customer contact before going live.

Yes. The AI Act requires transparency (Article 50) and we build that in by default.

There are three fixed packages: Starter €7,500, Plus €12,000, Pro €18,000, each + €300 per month. The AI Act file and DPIA are always included.

Within 6 weeks of the process call. Want proof first? Start with the 5-day AI Fastlane.

It takes over the repetitive work, so your team has time for the conversations and decisions that need a person.

Is this agent right for your organisation?

In a 30-minute process call we look at your process, your systems and what the agent can take over.

Customer Questions Agent - MACH8